Employee Onboarding Kit for a Bangalore SaaS Company

This case study looks at how a Bangalore-based SaaS company worked with Digital Craft, through the Giftsco catalogue, to design a consistent employee onboarding kit for new joiners across its Bangalore office and remote team members in other cities.

Project Snapshot

• Industry: SaaS / technology
• Location: Bangalore, with remote employees across India
• Quantity range: Quantity customised as per requirement (MOQ 25 units per order)
• Products used: Laptop sleeve or backpack, insulated bottle, notebook and pen, welcome card
• Branding and customisation: Logo branding by UV printing or embroidery in brand colours
• Timeline: Aligned to the company’s ongoing new-hire onboarding schedule
• Delivery scope: Pan-India, including direct dispatch to remote employee addresses

The Challenge

The company was growing headcount across engineering and go-to-market teams and wanted every new joiner, whether based in Bangalore or working remotely, to have the same onboarding experience from day one. HR needed a kit that reflected the brand, worked equally well for office-based and remote employees, and could be reordered easily each hiring cycle without renegotiating the specification every time.

The Solution

Digital Craft’s team worked with the company’s HR function to shortlist a small, practical set of onboarding items suited to a mixed office and remote workforce, standardised the branding across every item, and set up a repeatable ordering process so kits could be reordered in smaller batches as new joiners were confirmed, rather than committing to one large upfront order.

Products Included

• Branded laptop sleeve or backpack
• Insulated bottle
• Notebook and pen set
• Printed welcome card
• Branded packaging box or pouch

Branding and Packaging

Every item carried the company’s logo, using UV printing or embroidery depending on the material, in the company’s brand colours. Kits were packed in a branded box with a printed welcome card, so the unboxing moment itself reinforced the onboarding experience.

Delivery and Execution

Kits for Bangalore-based joiners were delivered directly to the office, while kits for remote employees were dispatched individually to home addresses across India, timed around each new joiner’s start date.

Outcome

The company now has a standardised onboarding kit it can reorder for every hiring cycle, with consistent branding across office-based and remote joiners, and a simpler ordering process that does not need to be rebuilt from scratch each time HR onboards a new batch of employees.

Buyer Takeaway

Companies with a mix of office-based and remote employees benefit from planning onboarding kits around a repeatable, smaller-batch ordering process rather than a single large batch, particularly when hiring volumes vary from month to month.

Explore our full employee onboarding kits range or browse corporate gifts for employees for more options.

Planning a Similar Onboarding Kit?

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